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Material Handling Rates
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Amp (Ampere) – a unit of measurement of electrical current or the amount of electricity; Amps X Voltage = Watts
Back-light – a source of light that illuminates translucent material from behind such as in a tradeshow display graphic light box
Channeling – cutting channels in booth carpet pad to accommodate electrical wiring or computer cabling running under booth carpet resulting in a smooth finish without visible ridges or lumps in the carpet
Dog House – an apparatus that permits placement of multiple 20-amp, 120-volt circuits in one location for equipment or electrical distribution within a booth space
Duplex Outlet – an electrical receptacle with two outlets
Electrical Contractor – the company hired by show management to provide electrical services and equipment to trade show exhibitors
Fiber Optics – the transmission of light through extremely thin fibers of glass, plastic, or other transparent materials often used in tradeshow booths to capture attention
Flood Light – creates a widespread distribution of light perfect for illuminating a tradeshow exhibit booth wall, graphic sign or large product displays
Floor Order – an order for electrical services for a tradeshow booth placed at show site during exhibit move-in and installation; costs are usually significantly higher than for orders placed in advance
Floor Port – a utility box located in the trade show hall floor that contains electrical, telephone, or plumbing connections for distribution of services to exhibit booth spaces
Fluorescent Lamps – lamps which operate by creating an electric arc inside a gas-filled tube; the light color is determined by the type of phosphor coating used in the lamp; usually used in trade show graphic light boxes
Halogen Lamp – an incandescent lamp with halogen gas fill and a quartz glass capsule; used for highlighting trade show graphics or creating environments within the exhibit booth
Hard Wire – a permanent electrical connection such as when an exhibit booth light fixture is permanently connected directly to an electrical source rather than receiving power via a cord and plug
Junction Box – a point of distribution for electrical power to exhibitor booths
Kilowatt – a unit of electrical power equal to one thousands watts or ten Amps (Amperes)
Light Box – an enclosure with lighting fixtures positioned behind or under a translucent facing material; used to highlight trade show booth graphics or general exhibit hall graphics
Low Voltage – electrical currents of 24 volts or less usually used in animation and specialty lighting for trade show displays
Power Strip – an electrical unit with multiple electrical outlets
Quad Box – an apparatus with four electrical outlets
Raceway – metal or insulated rubber tubing used for channeling electrical wires within a trade show exhibit
Spotlight – a lamp that provides a defined circle of light used to highlight trade show display graphics or products within a trade show exhibit booth
Voltage – the practical unit of electric pressure; the pressure that will produce a current of one ampere against a resistance of one ohm
Wire Management – managing the placement of electrical wires or computer cables within a trade show exhibit so they are accessible to the exhibitor but hidden so as not to detract from the appearance of the exhibit
Watt – the basic unit of measurement of electricity
Carpenter – a skilled worker hired by an exhibitor to unpack, install/setup/assemble, dismantle/take down/teardown, and/or re-pack trade show exhibit properties
Craftsperson – a skilled worker or laborer who provides services such as installation & dismantle of displays at a trade show facility
Dead Time – time when a tradeshow worker or laborer is unable to perform work due to factors beyond his or her control
Dismantle/Tear Down/Take Down – to take down or teardown (dismantle) and repack a trade show display
Double Time Labor (DT) – work performed on overtime (OT) on the trade show floor and charged at twice the published rate for Sundays and holidays; the application of double time rates varies from state to state
Exhibitor Appointed Contractor (EAC) – any company other than the designated official contractor hired by an exhibitor to perform trade show services such as display installation and dismantle, plant rental, photography, audio visual rental, etc.
Four-hour Call/Four-hour Mini – minimum amount of time for which union labor must be paid for work performed on the trade show floor for an exhibitor
Installation/Setup/Assembly – the process of assembling a trade show display according to specific drawings or instructions
Installation Contractor – a company that coordinates and supervises workers who install and dismantle tradeshow exhibits
Installation & Dismantle (I&D) – the set up or assembly (installation) and takedown or teardown (dismantle) of trade show exhibits
Labor – workers who are contracted to perform services on the tradeshow floor
Labor Agreement/Union Contract – a contract between an employer and a union outlining the terms and conditions of employment, union status, and processes for settling disputes during the contract period; also known as Collective Agreement
Labor Call – the time specified for workers to report to the exhibit space to begin setting up or dismantling a tradeshow display
Labor Desk – locations in the exhibit hall where exhibitors can place orders and/or check in when they are ready to secure labor to begin setup or dismantle of their display booth
Overtime (OT) – work performed on the trade show floor outside normal business hours including holidays and weekends; OT rates are usually substantially higher than ST rates and vary from state to state
Right to Work – a law securing the right of employees to decide for themselves whether or not to join or financially support a union
Set Up/Installation/Assembly – the installation or assembly (setup) of trade show exhibit components per specific setup drawings or instructions to create a trade show display booth
Set-up Drawing – a set of instructions and/or drawings for the proper installation of a tradeshow exhibit
Straight Time (ST) – work performed on the trade show floor during normal business hours at a standard hourly rate; rates and business hours vary from state to state
Union – an organization of workers whose purpose is to protect workers’ rights and increase bargaining power with an employer on issues such as wages, work hours, and benefits
Union Steward/Shop Steward – an official elected by union co-workers to oversee a particular union’s work in a tradeshow facility and resolve disagreements over union jurisdiction
Work Rules – regulations that specify conditions, work hours, and pay structure of a craftsperson’s labor on the trade show floor
Work Time – the period of time for which a laborer or craftsperson is paid for work performed for a tradeshow exhibitor
What are the best criteria to use when deciding whether to buy or rent a display?
Trade Show rental exhibit displays are a good option if you are a first-time exhibitor or only exhibit at a few shows a year. Purchasing exhibit displays become expensive with customizations, so make sure you know you will get the use out of it if you do decide to purchase your own.
My company goes to only one trade show a year and we don’t want to make a big investment on a display. Do you offer trade show rental exhibit displays?
Yes, we offer a full inventory of Exhibit Rentals and Custom Exhibits. Rentals are a great option if you attend fewer than three or four shows a year. By renting a display, you don’t have to make a large investment. If you attend more than four shows a year, you are probably better off purchasing your own trade show exhibit display.
How much do trade show exhibit rentals cost?
The costs of trade show exhibit rentals vary with size and features. Generally, an exhibit rental is about 25 to 30 percent the investment of purchasing the same trade show display.
My company has never exhibited at a trade show. What kind of rental display do you recommend for new exhibitors?
The best type of display or trade show graphics depends on your company, budget and exhibiting objectives. Whatever you need, we offer a full rental inventory, from exhibit rental, custom portable exhibits, custom modular displays, trade show accessories, such as counters, literature racks, flooring and more. Visit our Department page for all the rental options we offer.
Does SourceOne Events have a showroom? How can I view SourceOne’s inventory? What type of items does SourceOne rent?
Advance Shipments to Warehouse
Onsite Shipments to Show Site
Please Note: All exhibitors must adhere to the Fire Regulations- storage behind booth back wall drape is strictly prohibited.
Return To Warehouse
Special Handling Material
Backwall – the wall panels that make up the back of a trade show exhibit
Booth Size – the size of the floor space occupied by an exhibit; usually in 10′ x 10′ increments Custom wooden crate for trade show exhibit components
Crate – a wooden container that is custom jigged and felt-lined for safe transport and storage of trade show exhibit components
Custom Display / Custom Exhibit – a trade show display or exhibit designed and constructed to meet the specific requirements of the exhibitor
Custom Rental Display / Exhibit – a rental display using existing exhibit components that are customized to the exhibitor’s specifications for one time or limited use by the exhibitor
Display Builder – a company specializing in the fabrication of trade show exhibits
Exhibit Designer / Producer – a company specializing in the design and fabrication of trade show exhibits
Folding Panel Display System – an exhibit system of lightweight hinged panels that unfold to create a trade show display and fold flat for packing; usually finished in fabric on both sides
Hardwall Exhibit – a trade show exhibit with walls and components constructed of a solid material rather than fabric or other flexible materials
Header – a sign or other structure prominently located at the top of an exhibit often used to display the exhibit company’s logo or tagline
Knockdown – an exhibit structure or component that is assembled on site for the trade show and then disassembled for efficient packing and shipment
Modular Exhibit – a custom exhibit or a portable display system designed and constructed for use in various booth configurations and sizes, i.e. components from a 20’x30′ exhibit can be used to create a 10’x20′ exhibit and/or a 10’x10′ exhibit
Panel Display System – an exhibit system of lightweight prefabricated panels of various sizes that connect to each other to form a trade show display
Popup Display – a lightweight trade show display with an expanding framework that supports fabric or graphic panels; accessories include lights, shelves, monitor cut-outs, and case-to-counter podiums
Portable Display / Exhibit – a lightweight display that can be moved by the exhibitor without the use of a forklift or dolly
Prefab Display – an exhibit that has been pre-built for ready installation on the trade show floor
Rental Booth – a pre-designed trade show booth offered to exhibitors for rent as a complete booth package
Self-Contained Exhibit – a display with a shipping case or cases that are used as an integral part of the exhibit at a trade show
Stock Exhibit – a pre-designed trade show exhibit modified to meet particular requirements of an exhibitor
Table Top Display – a trade show display designed for use on a table top or similar surface
What happened to my empty containers?
What can they do for me onsite at the Exhibitor Service Center?
What should I bring to show site?
When will my carpet and furnishings arrive in my booth?
What do I do when I arrive at show site?
Tell us about your next event, and a SOE Specialist will reach out to bring your event to life!